Fleet Management Model

The Uniqco Fleet Data Analytics provides information that is relevant to you, whether you are the CEO, finance manager, fleet manager and/or maintenance manager or supervisor. It furthermore holds your people accountable as the data is backed by real industry benchmarking.

Fleet Management Models can be confusing and it is not always easy to work out which is right for your company. With changing fleet landscapes and shrinking budgets, many CEOs, finance managers, fleet managers and/or maintenance managers find it difficult and time consuming to work out a fleet management model that is right for their organisation and will provide value in terms of cost of replacement, ongoing maintenance, disposal and ultimate replacement.

Own or Lease

Owning fleet outright provides the benefit of total control but requires significant outlay of cash upfront.
Leasing fleet allows for better cash flow management but then does not bring the fleet into the organisation as assets.

The Reason Why

Without the right data on usage, availability, productivity, replacement and procurement, the development of business cases for replacement or increasing assets becomes tedious and painful.

Because they are confronted with a multitude of reports and data but do not have the time to combine the data or even cross check the data .

The Solution

There is no easy to use centralised reporting system, such as the Uniqco Fleet Data Analytics system, that understands that the need for data is different depending on whether you are a CEO, finance manager, fleet manager and/or maintenance manager or supervisor.

Common Organisation Problems

1. Underutilized Fleet

Have fleet that is underutilised. There are many reasons fleets are underutilised. This underutilisation is more driven by the desire for convenience than operational need. There is significant evidence demonstrating that car share or ride share (taxi) is less expensive if you travel less than 10,000km per annum.

2. lack of planning

Suffer from a lack of planning that leads to hasty “just in case” decisions. Project managers have simply deployed assets that may or may not be required. Adopting a just in time planning of mobile assets saves project costs. There are many examples also when owned assets are stood down while contractors are engaged with identical assets to enable project completion.

3. No Fleet Management Model

Cannot make informed decisions on the best fleet management model as they do not have repeatable and reliable data. Without data managers are making assumptions based on experience alone. Most organisations have the data in a raw format, financial, maintenance, and utilisation that when merged can provide a powerful management tool. The challenge is to validate and merge the data. Uniqco mobile asset data analytics delivers this capability.

4. manual integration of reports

Have to spend copious amounts of time to manually integrate fleet management reports, asset information, GPS and financial information. Most software’s are customised to capture data and deliver reports for an organisation to enable management decisions to be made. The challenge with mobile assets is the data is often not validated, or easily interpreted to meet mobile asset key performance indicators. Uniqco mobile asset data analytics delivers this capability.

5. lack of requirements

Without an accurate scope of service delivery. Organisations cannot tailor fleet management decisions on the specific requirements of their organisation. They use historical data for their budgets, their service delivery and/or their cashflow requirements without understanding the impact of lower or increased service delivery has on their mobile assets.

Uniqco supports your organization to better understand the role and value of good fleet data

The Uniqco Fleet Data Analytics system is a centralised, easy to use reporting system that enables effective fleet operations at your fingertips with all your data in one place. It provides information that is relevant to you, whether you are the CEO, finance manager, fleet manager and/or maintenance manager or supervisor to determine what is the right fleet management model for you.

Meeting Community Expectation

We have a team of consultants that specialise in community consultation, understanding what your community expects.

Our team is trained to work with communities to reflect the true cost of service delivery and then match community expectations with real service delivery. So often we encounter organisations that genuinely believe the community expectation is higher than what the community really expects. With our guidance and coaching, we enable community organisations to deliver service levels that are realistic whilst enabling significant savings.

Standard KPI reports for assets by supervisor, utilisation, costs Vs budget, services due, scheduled Vs unscheduled, fuel consumption, replacement and fleet productivity. Management performance reports by supervisor and manager on all KPI’s. Maintenance reports on timing, tasks, services due, scheduled Vs unscheduled and maintenance status reports to view progress through the maintenance plan. KPI Indicator traffic light reporting system .

steps

Fleet enabled service delivery is complex and needs to be managed by simple KPI’s as just measuring utilisation is not the answer. Every fleet or mobility solution has an associated cost, in time and distance and mobility solutions are more applicable to replace, pool cars, or to reduce the impact of other costs such as parking While dry hire of assets can reduce ongoing fixed costs, the utilisation of these assets is also critical to managing costs.
Data is analysed and recorded to create Uniqco’s database of knowledge with 15 years of existing data on the costs, maintenance and productivity of over thousands of assets and productivity. Uniqco cross references data for accuracy through multiple data sources and provides maintenance data that meets all WHS and best practice guidelines.
Plant and fleet maintenance compliance is the cornerstone of WHS compliance. Uniqco provides automated reminders 14 days in advance of a service being due, maintenance analysis, downtime and job status plus maintenance status of all plant and fleet. A photograph of the vehicle is on the maintenance record to ensure correct asset data entry with historical records for audit.
Based on Uniqco’s database of knowledge we provide a facility to calculate hire rates based on utilisation and labour activity, valuations of fleet for tax purpose, best value analysis, long term capital cash flow requirements, optimum replacement of assets and fuel tax rebates. Uniqco’s customised calculators provide common use vehicle costs, internal and external expected labour requirements and environmental (CO2) output.
All client’s data, on mobile assets, is stored to credit card standard, with personal privacy security that meets the latest European Union GDPR rules The bulk of data is provided by clients using standard CSV export from their existing systems this data is then tailored to Uniqco standard upload format.
At Uniqco we believe in easy access to all your documents relating to individual assets should be stored in one place. We also like to give you assess to other associated systems through smart user access using Google compatible password settings. Interconnecting systems allow you to access all necessary documents including contracts, summaries, approvals, invoices, certificates, agreements and manuals.
Against each asset in our data analytics software users can attach +Procurement records +approval records +invoice +engineering certification documents +telematics id documents and with expiry dates +registration +roadside service +E-Tag +Roadworthy +Insurance +Risk assessment documents

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